Google Docs

Summary: Incorporating accessibility best practices into this powerful collaboration tool will ensure more of your peers will be able to contribute more of their gifts to your project.


    On this page:


    Follow additional best practices when working in Docs to maximize the accessibility and usability of document content.

    Make your document content accessible and more usable

    The principles and basic practices for creating accessible word processing documents apply to Google Docs as well as other word processing applications. Incorporating the best practices covered in the core skills articles on this site will result in more accessible and usable Google docs:

    Also consider adding a table of contents to your longer documents, which provides a preview of your content and an additional way for your readers to navigate within the document. More information on adding a table of contents can be found at the bottom of the Headings page.

    A word about accessible tables in Google Docs

    One of the ways tables in documents are made to be accessible is by creating header rows and columns. (Header rows and columns provide recurring information that is needed to understand the information in the table). Creating an accessible table in Google Docs is not possible unless the table is very basic.

    For this reason, restrict use of tables in Google docs to all but the most basic tabular data. Also, never use tables as a means of laying out a page.

    Screen readers and Google

    The Google Docs interface is accessible to screen reader users as long as the user's Google account has activated screen reader support. Adaptove technology users can:

    • Navigate the interface using a keyboard
    • Use adaptive technologies to read information on the screen (even information that auto-refreshes, which has been problematic in the past)
    • Download documents in a variety of formats
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